{"id":335,"date":"2018-10-01T20:23:44","date_gmt":"2018-10-02T00:23:44","guid":{"rendered":"http:\/\/www.joshevilsizor.com\/?p=335"},"modified":"2018-10-01T20:23:44","modified_gmt":"2018-10-02T00:23:44","slug":"how-to-batch-process-email-and-manage-co-worker-expectations","status":"publish","type":"post","link":"https:\/\/www.joshevilsizor.com\/?p=335","title":{"rendered":"How to Batch Process Email and Manage Co-Worker Expectations"},"content":{"rendered":"

Which do you think is more productive?<\/p>\n

\"The<\/a><\/p>\n

This will be the simplest <\/span>how to<\/span><\/i> you\u2019ll read today. <\/span><\/p>\n

I\u2019m also not going to explain <\/span>why<\/span><\/i> you should be batch processing email (or batch-processing any other low-value, low-payoff tasks). If you need an explanation, see above. Or, check out either of these\u00a0two<\/a> articles<\/a> <\/span>(the second one also addresses canned responses, which are also incredibly useful and discussed in my other posts\u00a0<\/span>here<\/span><\/a>). <\/span><\/p>\n

If you work at an organization that, for almost no good reason, operates on the \u201cdid you get my email\u201d or \u201cwhy didn\u2019t you respond to the email I sent 30 seconds ago\u201d M.O., not checking email for greater than five minutes may feel like an occupational safety hazard. <\/span><\/p>\n

It is absolutely not though.\u00a0<\/span><\/p>\n

And when people understand that you\u2019re not responding to their emails right away for <\/span>good reason<\/span><\/i>, they just might join you. <\/span><\/p>\n

Here\u2019s all you need to do:<\/span><\/p>\n

    \n
  1. Determine when you\u2019ll be checking your email (one, two, three times a day?)<\/span><\/li>\n
  2. Create an out of office reply like the one below:
    \n<\/span><\/span>—
    \n<\/span><\/span>Hi, <\/span><\/em><\/p>\n

    If the email that you just sent me is urgent, please call me and let me know how I may help you (as I\u2019m quite happy to do so). My number: 614-XXX-XXXX.<\/span><\/em><\/p>\n

    Some background if you\u2019re curious\u2026<\/span><\/em><\/p>\n

    In an effort to be more productive at work I have recently decided to batch process emails, as numerous studies have shown that productivity is <\/span>severely hampered by continuously monitoring email<\/span><\/a>. <\/span><\/em><\/p>\n

    As such, I now read and respond to <\/span>all<\/span> emails between 3-4pm each day. If you need to reach me before or after this time period, feel free to call: 614-XXX-XXXX.<\/span><\/em><\/p>\n

    Cheers!
    \n—<\/span><\/em><\/li>\n

  3. \u00a0Check email only at carefully chosen intervals.<\/li>\n<\/ol>\n

    That’s it! Now get out there and stop answering email… so often.<\/p>\n

    Your boss will thank you (eventually).<\/p>\n","protected":false},"excerpt":{"rendered":"

    Which do you think is more productive? This will be the simplest how to you\u2019ll read today. I\u2019m also not going to explain why you should be batch processing email (or batch-processing any other low-value, low-payoff tasks). If you need an explanation, see above. Or, check out either of these\u00a0two articles (the second one also […]<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-335","post","type-post","status-publish","format-standard","hentry","category-miscellaneous"],"_links":{"self":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts\/335","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=335"}],"version-history":[{"count":3,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts\/335\/revisions"}],"predecessor-version":[{"id":340,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts\/335\/revisions\/340"}],"wp:attachment":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=335"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=335"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=335"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}