{"id":289,"date":"2018-04-07T12:22:28","date_gmt":"2018-04-07T16:22:28","guid":{"rendered":"http:\/\/www.joshevilsizor.com\/?p=289"},"modified":"2018-04-08T07:05:44","modified_gmt":"2018-04-08T11:05:44","slug":"take-back-one-third-of-your-work-day-with-canned-responses","status":"publish","type":"post","link":"https:\/\/www.joshevilsizor.com\/?p=289","title":{"rendered":"Take Back One Third of Your Work Day with Canned Responses"},"content":{"rendered":"

\"\"<\/a><\/p>\n

Just because email helps us to accomplish work objectives does not mean that processing emails is actual, meaningful work (unless of course, you perform a customer service function). In fact, the average office worker spends almost <\/span>one third<\/span><\/a> of their day processing email. \u00a0<\/span><\/p>\n

If we dedicate one third of our time to something, shouldn\u2019t it be meaningful?<\/span><\/p>\n

One small slice of the email problem that I would like to help you resolve today is to eliminate any amount of time you might be spending writing similar responses to similar emails. Take a moment to think about the 100s of emails you respond to each week. How many of these would be more efficiently resolved by simply inserting a polite, detailed, but completely pre-written (canned) answer?<\/span><\/p>\n

Company technical support departments long ago addressed this problem of repeated wheel generation with two simple solutions: <\/span>Frequently Asked Questions<\/span><\/a> (FAQs) and <\/span>Canned Responses<\/span><\/a>\u00a0(that pre-written answer I mentioned). In fact, Gmail has incorporated the ability to very rapidly insert canned responses into the body of an email as one of its basic email functions (it was a Gmail \u201clab\u201d for many years beforehand). <\/span><\/p>\n

Here is what it looks like in Gmail:<\/span><\/p>\n

\"\"<\/a><\/p>\n

Although this exact same function is not available with Outlook, the <\/span>Signatures button<\/span><\/a> on the Messages tab can be used to achieve the same result with almost the same level of convenience and efficiency. <\/span><\/p>\n

That’s it.<\/p>\n

So the next time you find yourself ever writing the same answer to an email that you’ve already written at least once, consider creating a canned response so that you never have to manually type out the same response ever again.<\/p>\n

Finally, as an avid user of canned responses, I’ll be spending the next few weeks posting just a few examples of some general canned responses you could use to save time time typing out lengthy responses\u00a0and<\/span> also help educate\u00a0others that abuse their <\/span>email privileges<\/span><\/a>. <\/span><\/p>\n

To access all of these canned responses, simply click the canned responses<\/a> category in the left-hand dropdown menu.\u00a0<\/span><\/p>\n

Enjoy!<\/p>\n","protected":false},"excerpt":{"rendered":"

Just because email helps us to accomplish work objectives does not mean that processing emails is actual, meaningful work (unless of course, you perform a customer service function). In fact, the average office worker spends almost one third of their day processing email. \u00a0 If we dedicate one third of our time to something, shouldn\u2019t […]<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":""},"categories":[21,14,3,2,17],"tags":[],"class_list":["post-289","post","type-post","status-publish","format-standard","hentry","category-cannedresponses","category-efficiency","category-email","category-gmail","category-tech-support"],"_links":{"self":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts\/289","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=289"}],"version-history":[{"count":5,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts\/289\/revisions"}],"predecessor-version":[{"id":298,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=\/wp\/v2\/posts\/289\/revisions\/298"}],"wp:attachment":[{"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=289"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=289"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.joshevilsizor.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=289"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}